Operations Assistant – Full-Time Position

Location: Rosslyn, Arlington, Virginia, USA  

(Joint office of Dao Feng & Angela Foundation and Bedrock Foundation)

Reporting Line: Reports directly to the Executive Director of the Joint President’s Office of the two foundations

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• Position Background

Dao Feng and Angela Foundation and Bedrock Foundation entered into a deep strategic partnership in 2025. Through joint governance of their Boards and the establishment of a Joint President’s Office, the two organizations aim to build a significant joint funding platform that operates on biblical principles, advances the conservative movement and the Gospel movement, and safeguards universal values.

To support the joint operations of both foundations, Bedrock Foundation is currently seeking a full-time Operations Assistant. This position is legally housed under Bedrock Foundation, which provides the compensation and benefits package, while the role serves the combined administrative, project support, and operational needs of both organizations.

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• Key Responsibilities

The Operations Assistant, under the leadership of the Executive Director, is responsible for providing operational and self-operated project support to ensure the lawful and compliant implementation of the foundation’s financial management system, travel policy, archives management system, information disclosure system, and meeting system.

The Operations Assistant reports directly to the Executive Director.

Specific duties include:

1. Administrative Support for the Executive Director, Board Members, and Volunteers  

   – Assist the Executive Director with daily administrative tasks, including schedule management, appointment coordination, travel arrangements (booking flights, hotels, and transportation), and preparation of meeting materials (such as reports and presentation formatting).  

   – Provide support for Board meetings, including preparing meeting documents, sending reminders, processing travel reimbursements, and archiving resolutions.  

   – Support the volunteer team with recruitment coordination, training material preparation, activity schedule tracking, and handling volunteer inquiries and reimbursements.

2. Document Preparation, Filing, and Records Management  

   – Prepare various documents, including contracts, reports, proposals, and internal memos, ensuring they are properly formatted, accurate in content, and aligned with the foundation’s brand standards.  

   – Establish and maintain digital and physical filing systems, including classification, scanning, archiving, and backup of documents, with periodic reviews to ensure completeness and confidentiality.  

   – Manage records such as donation records, financial receipts, and project documentation using tools like Excel, Google Drive, or dedicated archiving software for organization and retrieval.

3. Management and Maintenance of the Foundation’s Official Website  

   – Update website content, including posting news, event announcements, project updates, and donation information, ensuring the information is timely, accurate, and engaging.  

   – Monitor website performance, such as checking link validity, optimizing loading speed, and addressing user feedback or technical issues (e.g., coordinating with IT support).  

   – Upload multimedia content (images, videos) using a Content Management System (CMS, such as WordPress) and ensure the website follows SEO best practices to enhance visibility.  

   – Manage and maintain related recurring paid services, including cloud servers, domain registration, institutional email, Google Drive cloud storage, etc.

4. Daily Office Management (Office Supplies and Facility Coordination)  

   – Procure and manage office supply inventory, including stationery, printing consumables, and kitchen supplies, ensuring adequate stock while controlling budgets.  

   – Coordinate office facility maintenance, such as contacting vendors for equipment repairs, arranging cleaning services, and handling safety inspections (e.g., fire equipment).  

   – Manage visitor reception, including appointment registration, visitor guidance, and maintaining a clean and professional office environment.

5. Office Space Layout and Decoration Design  

   – Plan office layouts, including furniture placement, workspace division, and meeting room configuration, to optimize space utilization and employee comfort.  

   – Design decoration schemes, such as wall display boards, posters, and digital screens, to showcase the foundation’s mission, project achievements, and partner recognitions.  

   – Coordinate with designers or vendors to ensure decorations align with the brand image and update them regularly to reflect the latest project progress.

6. Support for the Foundation’s Foundation-managed Programs and Activities  

   – Assist with project planning, including preparing budget drafts, timelines, and resource allocation lists.  

   – Coordinate activity execution, such as venue booking, vendor liaison, participant registration, and material preparation (e.g., activity handbooks or promotional items).  

   – Provide logistical support, including tracking project progress, collecting data reports, and assisting with activity evaluation.  

   – Example daily tasks: preparing participant lists for charity events; monitoring tasks using project management tools such as Trello; participating in on-site coordination to ensure smooth execution.

7. Organization and Implementation of the Meeting System and Preparation of Meeting Minutes  

   – Set annual meeting schedule reminders according to the meeting policy, including regular meetings, President’s Office meetings (monthly), and Board meetings.  

   – Organize meetings, including sending invitations, assisting the Executive Director in preparing and distributing agenda documents, arranging equipment (such as projectors and recording devices), and ensuring meetings start on time.  

   – Draft meeting minutes, recording key discussion points, decisions, and action items, then distribute them to relevant personnel and archive them accordingly.

8. Basic Support for Other Foundation Projects as Assigned  

   – Provide flexible support based on instructions from superiors, such as data entry, proofreading, or assisting with report preparation.  

   – Facilitate cross-departmental collaboration, including resource sharing with other teams, handling temporary tasks, or supporting urgent project needs.  

   – Monitor project support requests, ensure proper prioritization, and report potential issues.

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•  Qualifications

Required Qualifications:

1. Strong Verbal and Written Communication Skills

   Employee must be proficient in communication, be able to coordinate multiple tasks, and deliver within the deadline.

        2. Education  

   Employee must hold at a minimum a Bachelor’s degree from an accredited college or university.

        3. Preferred Majors  

   Priority will be given to candidates with academic backgrounds in Public Administration, Information Management, English Literature, or closely related fields. 

        4. Technical Skills  

   Proficient in Microsoft Office (Word, Excel, PowerPoint), Trello for project management, and WordPress website development & management.  Proficiency in using contemporary artificial intelligence tools (including but not limited to Grok, Claude, NotebookLM, Heygen, etc.) for research, document drafting, content creation, and workflow automation.

         5. Work Authorization  

   Employee must be legally authorized to work in the United States on a full-time basis without the need for current or future employer sponsorship for any visa or work permit.

         6. Character and Work Ethic  

   Employee must commit to the highest standards of honesty, integrity, diligence, and professionalism in all aspects of their work for the Foundation.

         7. Experience

   At least 1 year of relevant experience in administrative support, operations assistance, or project support; experience in non-profit organizations, foundations, or similar public service institutions is preferred.  

        Additional Requirements:  

– Strong organizational and coordination skills, meticulous attention to detail, and high confidentiality awareness.  

– High sense of responsibility and service orientation, with the ability to manage multiple tasks efficiently under pressure.  

– Strong alignment with Bedrock Foundation’s mission and values. As a non-profit organization committed to Christian faith and biblical principles, Bedrock Foundation gives preference to candidates who share our mission and values, consistent with applicable legal requirements.

– Work Schedule and On-Site Requirement: The position requires full-time on-site work at the Foundation’s office during core business hours. Remote work is not permitted except in cases of severe weather, illness, or other circumstances expressly approved in advance by the Executive Director. Subject to reasonable accommodations under applicable law.  

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•  What We Offer

– Opportunity to participate in meaningful kingdom work and grow both professionally and in personal values.  

– Total Compensation Package: Annual Salary $55,000-65,000, plus employee benefits including medical insurance (CareFirst), simple IRA; details to be discussed during the offer stage.  

– Paid Time Off (PTO): 7 days of paid time off per calendar year (prorated in the first and last year of employment) for vacation, in accordance with Foundation policy.  

– Holidays: 7 paid holidays per year: New Year’s Day, Chinese New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.  

– Sick Leave: 5 paid sick days per calendar year (prorated in the first and last year of employment). Sick leave may be used for the employee’s own illness, injury, medical appointments, or to care for an immediate family member.  

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• How to Apply

Please submit the following materials to the recruitment email:  

1. Resume
2. Cover Letter (encouraged but not required), explaining why you wish to join Bedrock Foundation and how you meet the requirements of the position (please include your alignment with the foundation’s mission). 

Email Subject Line: “Your Full Name – Operations Assistant Application”

Email to: service@dafnet.org

Applications will be reviewed on a rolling basis. Application deadline: May 31, 2026, or until the position is filled.

Due to the high volume of applications we receive, only candidates selected for an interview will be contacted. We appreciate your interest in the position and wish you success in your job search.

Bedrock Foundation is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law, except where religion or mission alignment is a bona fide occupational qualification consistent with our organizational values and applicable legal exemptions.

Dao Feng and Angela Foundation & Bedrock Foundation  

Joint President’s Office  

April 2026